BYLAWS Of Marquette Booster Club, Inc.
(An Illinois Not-for-Profit Corporation)
ARTICLE I: Name
Section 1: Name
The name of this corporation is Marquette Booster Club, Inc., dba Marquette
Explorers Club, hereinafter referred to in this document as Explorers Club.
ARTICLE II: Purpose
Section 1: Purpose
The purpose of the corporation is to perpetuate and support education, athletic
and non-athletic programs and activities as the Board deems appropriate for
the students of Marquette Catholic High School, Alton, Illinois, in cooperation
with the administration of said high school.
ARTICLE III: Membership
Section 1: Membership
A. All parents and guardians of each enrolled student shall belong to the general
membership.
B. Dues for community members and alumni shall be established by the Board
of Directors.
C. Collection of dues shall be the responsibility of the Board of Directors.
ARTICLE IV: Dues
Section 1: Annual Dues
A. Dues for all parents and guardians are included in the registration fees
for each student.
B. Dues for community members and alumni shall be established by the Board
of Directors.
C. Collection of dues shall be the responsibility of the Board of Directors.
ARTICLE V: Fiscal Policy
Section 1: Fiscal Year
The fiscal year of the corporation shall commence June first of each year.
Section 2: Annual Audit
An annual audit of all accounts may be performed by a Certified Public Accountant
within 45 days of the end of the fiscal year if deemed necessary by the audit
committee or the Board.
Section 3: Contracts
The Board of Directors may authorize any person to enter into any contract
or execute and deliver any instrument in the name of the Explorers Club.
Section 4: Disbursements
A. All checks, drafts or money orders shall be signed with two signatures by
either the President, Treasurer or Vice Presidents, as determined by resolution
of the Board of Directors.
B. The Board of Directors shall approve all expenditures over $500.00 prior
to disbursement.
Section 5: Deposits
All funds shall be deposited into the Explorer Club account at Liberty Bank,
Godfrey, IL or other location as determined by Resolution of the Board of Directors.
Section 6: Gifts
The Board of Directors may accept on behalf of the Explorers Club, any contribution
or gift for general purposes or special purposes.
ARTICLE VI: Board of Directors
Section 1: Management
The governing and management power of this corporation shall be vested in
the Board of Directors.
Section 2: Number of Directors
The number of directors shall not be fewer than 15 or more than 31.
Section 3: Term
A. Election to a position of the Board of Directors shall be for a two-year
term.
B. Approximately ½ of the Board of Directors shall be elected in even
numbered years and ½ will be elected in odd numbered years.
C. A Director may serve two consecutive terms of two years each.
Section 4: Meetings and Quorum
A. The Board of Directors shall meet at least once each month or as decided
by the Board.
B. Special meetings of the Board may be called at the discretion of the President
or upon the written request of three members of the Board. Notice stating place,
date, hour, and purpose of meeting shall be delivered to each Director at least
48 hours in advance of meeting. Notice may be by regular mail, email or FAX.
C. A simple majority of the Board of Directors will constitute a quorum.
D. An annual meeting of the Board of Directors shall be held to elect officers
and conduct other business as may be needed.
E. Email may be used to solicit comments from the Directors for the upcoming
meeting agenda.
F. Board meetings will be open to Membership, however members have no voting
privileges.
Section 5: Vacancy
A. A vacancy existing among the officers or on the Board of Directors for any
cause other than the expiration of term of office shall be filled by the Board
of Directors for the unexpired term.
B. Any Board member who misses three or more consecutive meetings without an
excused absence may be removed from the Board.
Section 6: Ex-officio Board Members
The Athletic Director and the Academic Dean of Students of Marquette Catholic
High School shall be ex-officio members of the Board of Directors.
Section 7: Proxy Vote
A. At any meeting of the Board of Directors, a Director who is entitled to
vote may vote by proxy with notice.
B. The notice shall be written, signed and dated by the absent Director and
delivered to the Secretary prior to the start of the meeting.
ARTICLE VII: Officers
Section 1: Officers
The officers of the corporation shall be a President, a First Vice-President,
a Second Vice-President, a Treasurer, and a Secretary.
Section 2: Election of Officers and Term of Office
A. At least four weeks prior to the annual Board of Directors meeting, the
President shall appoint a nominating committee of three, which committee must
be approved by the Board of Directors and shall report nominees for the officers
at the annual meeting. Additional nominations may be made from the floor at
the annual meeting.
B. The officers shall be elected annually by the Board of Directors at the
annual Board of Directors meeting.
C. Officers shall serve for a term of one year and may be elected to two consecutive
terms except for the Treasurer who may serve for a two-year term if approved
by the Board.
D. Any officer who fails to comply with the bylaws in performance of assigned
duties or misses three consecutive board meetings with unexcused absences may
be removed from office.
E. A vacancy in any office may be filled by appointment by the Board of Directors
for the unexpired term.
Section 3: Duties of the President
A. The duties of the President shall be to preside at all the meetings of the
corporation and of the Board of Directors, and to discharge the usual duties
pertaining to this office.
B. The President shall determine that the annual renewal requirements for the
501(c) (3) are met.
Section 4: Duties of the First Vice-President
A. The First Vice-President will act as an aide to the President and shall
perform the duties of the President in the absence of that officer.
B. The First Vice-President shall perform such other duties as assigned by
the Board of Directors or the President.
Section 5: Duties of the Second Vice-President
A. The Second Vice-President will act as an aide to the President and shall
perform the duties of the President in the absence of the President and First
Vice-President.
B. The Second Vice-President shall perform such other duties as assigned by
the Board of Directors or the President.
Section 6: Duties of the Treasurer
A. The Treasurer shall collect, receive, and have the care and custody of all
monies of the corporation, deposition the same in such depository as shall be
selected by the Board of Directors.
B. The Treasurer shall make disbursements only on the authority of the Board
of Directors.
C. The Treasurer shall keep a true account of all transactions, and shall submit
a financial report to the Board of Directors each month.
D. The Treasurer shall prepare the budget and annual statement at the end of
the year.
E. The Treasurer shall file all financial reports or tax returns required by
federal and state law.
F. An annual audit of all accounts may be performed by a Certified Public Accountant
within 45 days of the end of the fiscal year if deemed necessary by the Board
or Audit committee.
G. The Board of Directors may elect to set up special, temporary accounts for
special functions, such as, but not limited to the Annual Auction under the
care of a person other than the Treasurer.
H. The Treasurer shall be bonded, said bond paid for by the Explorer Club.
Section 7: Duties of the Secretary.
A. The Secretary shall record the minutes at all of the meetings of the corporation
and the Board of Directors and distribute copies of the minutes to the Board.
B. The Secretary will handle organizational correspondence.
C. The Secretary will perform such duties as assigned by the Board of Directors
or the President.
D. The Secretary shall keep complete membership records of the organization,
and shall perform other usual duties pertaining to this office.
ARTICLE VIII: Membership Meetings
Section 1: Annual Membership Meeting:
A. The annual meeting of the members of the corporation shall be held each
year at a time and place selected by the Board of Directors, and one week’s
notice thereof shall be sent to each member.
B. The purpose of the Annual Meeting is the election of the Board of Directors
and the transaction of such other business as may come before the meeting.
C. At least four weeks prior to the annual Membership meeting, the President
shall appoint a nominating committee of three, which committee must be approved
by the Board of Directors and shall report nominees for the Directors at the
annual meting. Additional nominations may be made from the floor at the annual
meeting.
D. Voting shall be conducted by voice or written ballot.
Section 2: Special Meetings
Special meetings of the membership may be called at the discretion of the
President and must be called upon at the written request of ten percent of the
members in good standing. Calls for meeting must state the purpose, and the
same notice shall be given as provided in the case of the annual meeting.
Section 3: Quorum
A quorum at meetings of the membership of the corporation shall consist of
25 members.
ARTICLE IX: Miscellaneous
Section 1: Parliamentary Procedure
A. Meetings of this corporation shall be conducted according to “Robert’s
Rules of Order” where they do not conflict with these by-laws.
B. These rules may be suspended by resolution duly adopted by 2/3 of the Directors
or members present.
Section 2: Committees.
A. The President may appoint committees as the need arises.
B. The President shall be ex-officio member of all standing committees.
Section 3: Previous Rules, Bylaws
Any and all previous rules, bylaws or provisions thereof in conflict with
these provisions shall be automatically null and void.
Section 4: State and Federal Statutes
Any provision of these bylaws, which are in conflict with the State of Illinois
statutes or Federal law, shall be deemed null and void. Any provision hereunder
that may or might be contrary to any State of Illinois Statute or Federal law
shall be deemed null and void on the effective date of that statue or law. However,
the remaining provisions of these bylaws shall remain in full force and effect.
Section 5: Earnings
No part of the net earnings of the corporation shall inure to the benefit
of, or be distributable to, its members, directors, officers, or other private
persons, except that the corporation shall be authorized and empowered to pay
reasonable compensation for the services rendered and to make payments and distributions
in furtherance of the purposed set forth in Section I hereof. No substantial
part of the activities of the corporation shall be the carrying on of propaganda,
or otherwise attempting to influence legislation, and the corporation shall
not participate in, or intervene in (including the publishing or distribution
of statements) any political campaign on behalf of any candidates for public
office. Notwithstanding any other provision of these articles, the corporation
shall not carry on any other activities not permitted to be carried on (a) by
a corporation exempt from federal Income Tax under section 501 (c) (3) of the
Internal Revenue Code of 1954 (or the corresponding provision of any future
United States Internal Revenue Law) or (b) by a corporation, contributions to
which are deductible under section 170(c)(2) of the Internal Revenue Code of
1954 (or the corresponding provision of any future United States Internal Revenue
Law).
Section 6: Distribution upon Dissolution
Upon the dissolution of the corporation, the Board of Directors shall, after
paying or making provision for the payment of all of the liabilities of the
corporation, dispose of all the assets of the corporation exclusively for the
purposes of the corporation in such manner, or to such organization or organizations
organized and operated exclusively for charitable, education, religious, or
organizations organized and operated exclusively for charitable, educational,
religious, or scientific purposes as shall at the time qualify as an exempt
organization or organizations under 501(c)(3) of the Internal Revenue Code of
1954 (or the corresponding provision of any future United States Internal Revenue
Law), as the Board of Directors shall determine. Any such assets not so disposed
of shall be disposed of by the Circuit Court for Madison County, Illinois, exclusively
for such purposes or to such organization or organizations, as said Court shall
determine, which are organized and operated exclusively for such purposes.
Section 7: Tax Exemption
It is the intent of the Incorporators, Board of Directors, Officers and Members
that this corporation shall qualify s a tax-exempt, under Section 501(c)(3)
of the Internal Revenue Code or corresponding section of any future Federal
tax code.
Section 8: Indemnification
The Explorers Club shall have the power to indemnify the officers and directors
who are parties to or are threatened to be made parties to any threatened, pending
or completed action, whether civil, criminal, administrative, or investigative.
Said indemnification shall be made by the corporation only as authorized in
the specific case upon a determination that indemnification is proper in the
circumstances.
ARTICLE X: Changes to the Bylaws
Section 1: Changes to the Bylaws
A. Proposed bylaw changes shall be referred to the bylaw committee who shall
make recommendations to the Board of Directors. Recommendations must be presented
in writing.
B. The bylaws may be amended and adopted by the Board of Directors at any monthly
meeting or special meeting. Directors shall receive a copy of the proposed bylaw
changes at least 48 hours prior to the meeting.
C. Such proposed amendments will become effective upon the affirmative vote
of two-thirds of the Directors at such meeting.